Most of the organizations we work with have no technical staff, a board that needs to see where the money went, and a budget that does not move. This page is about how the engagement is shaped around all three.
It is rarely the work itself. A donation form is a donation form. What changes is who decides, what has to be justified, and how little room there is for a surprise invoice.
The executive director is approving technology spending between two other jobs. The board meets quarterly and wants to know what the money bought. Nobody on staff can evaluate a proposal on the technical merits, which makes it hard to tell a fair price from an inflated one.
We scope to the number you have, put the reasoning in writing so it survives the board meeting, and tell you plainly when you do not need what you were about to buy.
Clients pay upfront rather than by the hour. For a nonprofit that matters in one specific way: the number you approve is the number you pay, and asking us a question never generates an invoice.
Project work is quoted before it starts
A website, a software evaluation, or a set of pages gets a scope and a price you can take to the board. Changes to that scope get discussed before they happen.
Ongoing care is one monthly amount
Retainers start at $2,500 a month and include a set number of development hours. Unused hours roll forward for up to twelve months, which suits organizations whose year has a busy season and a quiet one.
No separate nonprofit rate
We do not publish one. We scope to the budget you actually have instead, which in practice does more for you than a percentage off a number that was too big to start with.
Grant timelines get planned around
If the money has to be spent inside a funding period, tell us early and we will shape the phases around it rather than discovering the deadline in month three.
Smaller than a retainer is fine
If an ongoing arrangement does not fit yet, a single audit or a set of pages is a real option. We will tell you which one your situation calls for.
A music academy in downtown Phoenix asked us to help them choose software. The outcome was an existing platform and a small integration, not a custom build. That was the right answer, and it cost them far less than the alternative.
Four systems that did not talk to each other, a weekend of copy and paste every time a funder needed numbers, and no technical staff to fix it. We ran a structured evaluation of four vendors and recommended a platform built for music schools, plus a narrow integration into the system already holding donor and grant data.
No custom software, and nothing new for a small team to maintain.
Marvin S.
Program & Community Engagement Director, Rosie's House
Kim V.
President & CEO, Foster Arizona
A written scope with the price, what is included, and what is explicitly not. Where we have made a recommendation, you also get the reasoning behind it: what we compared, what it costs to run, and where the risk sits.
Board members are usually being asked to approve something they cannot evaluate technically. Our aim is that the document answers their questions without you having to interpret it.
We do not publish a separate nonprofit rate. What we do instead is scope to the budget you actually have. Tell us the number in the consultation and we will tell you what fits inside it, what we would do first, and what can wait a year without hurting you.
We train. Handoff includes sessions on the handful of workflows staff need on day one, a short written reference for those, and someone reachable through the first weeks of live use. The goal is self-sufficiency on the routine things, with deeper expertise arriving over time.
That is what we build for. Pages, events, and listings are structured so a non-technical person can change them safely, and we write short references for the tasks that come up weekly. The technical upkeep, updates, patching, hosting, and monitoring, stays with us so a volunteer never has to own it.
Bring the number, the problem, and the date your board next meets. We will tell you what fits, what we would do first, and what can wait, in language you can pass along without translating it.
The consultation is free and there is no pitch at the end of it.